Introduction
This Privacy Policy explains how White Land Solutions Ltd (“we”, “us” or “our”) collects, uses, stores and protects your personal information when you use our website, contact us or engage with our services.
We are committed to protecting your personal information and respecting your privacy in accordance with applicable UK data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who We Are
White Land Solutions Ltd is responsible for the personal information you provide to us.
If you have any questions about how we use your personal information, please contact us:
Email: office@whitelandsolutionsltd.co.uk
Telephone: 07710 809175
Information We Collect
Depending on how you interact with us, we may collect:
Your name
Company or organisation name
Job title or role
Email address
Telephone number
Postal or business address
Details about your enquiry, site, land, materials or project
Information required to quote for or provide our services
Records of communications and correspondence
Invoice and payment information
Marketing preferences
Website usage information, including IP address and cookie information
Where relevant to the work we undertake, we may also collect information relating to sites, land, materials, waste types, permits, testing, analysis, logistics and other operational information.
How We Collect Your Information
We may collect information:
Directly from you
Through forms on our website
By telephone or email
During meetings and site visits
At trade shows, exhibitions and industry events
When you request a quotation or engage our services
Through contracts and other business documentation
From organisations you work for or represent
From contractors, suppliers or professional advisers where appropriate
Through website cookies and analytics
How We Use Your Information
We may use your information to:
Respond to enquiries
Contact you regarding an enquiry
Provide quotations and proposals
Assess the requirements of a site, material or project
Provide and manage our services
Coordinate operational activities including logistics, haulage and land application
Manage relationships with customers, suppliers, contractors and landowners
Maintain appropriate business and project records
Manage invoices and payments
Meet applicable legal and regulatory requirements
Maintain and improve our website and services
Send marketing communications where you have agreed to receive them
We only use personal information where we have a lawful reason to do so. This may include providing a service or fulfilling a contract, complying with a legal obligation, pursuing our legitimate business interests or where you have given your consent.
Trade Shows and Events
If you provide your details to White Land Solutions Ltd at a trade show, exhibition or industry event, including through a QR code or event enquiry form, we will use the information you provide to respond to your enquiry and contact you regarding the services or information you have requested.
Providing your details for an enquiry does not automatically subscribe you to unrelated marketing communications.
Sharing Your Information
We may share relevant information with trusted third parties where necessary to provide our services or operate our business.
These may include:
Contractors and subcontractors
Haulage and logistics providers
Laboratories and testing providers
Agricultural and land management professionals
Waste management and recycling partners
Professional advisers
IT, software and hosting providers
Relevant authorities where required by law
We only share information where reasonably necessary and expect third parties handling personal information on our behalf to do so securely and in accordance with applicable data protection legislation.
We do not sell personal information to third parties.
Website Support
Website design, content, maintenance and technical support services are provided by Rockpool Creative, comprising freelance professionals Frances Clifford, Emily Foster and Jen Sinclair.
In the course of providing these services, Frances Clifford, Emily Foster and Jen Sinclair may have limited access to website-related systems or information where necessary for website administration, maintenance, content management, troubleshooting, updates, hosting support or technical support.
Any personal information accessed in the course of this work is used only where necessary to provide these services on behalf of White Land Solutions Ltd.
Personal information belonging to White Land Solutions Ltd customers or website users is not used by Rockpool Creative, Frances Clifford, Emily Foster or Jen Sinclair for their own marketing purposes or shared with unauthorised third parties.
Website Forms
When you submit a form through our website, we collect the information you enter into that form.
This may include your name, company name, email address, telephone number and information about your enquiry.
We use this information to respond to your enquiry and contact you regarding the services or information you have requested.
Our forms may use CAPTCHA or similar anti-spam technology to help protect the website from automated or malicious submissions.
Marketing
Where you have agreed to receive marketing communications from White Land Solutions Ltd, we may contact you with relevant news, updates or information about our services.
You can change your mind at any time by contacting us or using an unsubscribe option where one is provided.
Cookies and Website Usage
Our website uses cookies and similar technologies to help it function correctly and to understand how visitors use the site.
These may include essential cookies required for the operation and security of the website and analytics cookies that help us understand website usage and improve the site.
Where required, you will be given the opportunity to manage your cookie preferences when visiting the website.
You can also control or delete cookies through your browser settings.
How Long We Keep Your Information
We only keep personal information for as long as reasonably necessary for the purpose for which it was collected.
This may include retaining information for the duration of a business relationship or project and for an appropriate period afterwards where required for legal, accounting, operational or record-keeping purposes.
When information is no longer required, it will be securely deleted or disposed of where appropriate.
Keeping Your Information Secure
We take reasonable technical and organisational measures to protect personal information against loss, misuse, unauthorised access, alteration or disclosure.
Access to personal information is limited to those who reasonably require it to carry out their work or provide services on our behalf.
Your Personal Information
You can contact White Land Solutions Ltd at any time if you would like to:
Know what personal information we hold about you
Correct information that is inaccurate
Ask us to delete information where appropriate
Ask us to stop or restrict certain uses of your information
Withdraw consent where you have previously given it
Please contact us at office@whitelandsolutionsltd.co.uk.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our website, services or the way we use personal information.
The latest version will always be available on our website.
Last updated: September 2026
This is much more appropriate. It still covers the important substance from your original policy — what is collected, how it’s collected, how it’s used, third-party website access, cookies, retention and people’s data rights — without making White Land’s website privacy page read like a regulated financial-services compliance manual.